Who’s Who / Privacy Statement

 General Secretary:                                        Helen Watts        Tel:    297399                                                 email:    helenwatts@talktalk.net

 Church Treasurer:                                        David Lewis        Tel: 680445                                             email: davidjrlewis@btinternet.com

Church Organist:                                            Judith Andrews Tel: 01928 7632138                                email: judithandrews7@gmail.com 

Lay Pastoral Assistant:                               Lorraine Orford Tel: 342664

Pulpit Supply Secretary:                               Sandra Taylor   Tel: 380690                                                email: RoyFTaylor66@Gmail.com

Rota Secretary:                                                 Roy Taylor      Tel: 380690                                                     email:RoyFTaylor66@Gmail.com

Hall Lettings Secretary:                                Brian Gee      Tel: 342893                                                          email: briangee686@gmail.com

Luncheon Club Organiser:                           Chris Williams Tel: 345710                                 email: johnwilliamsobgyn@doctors.org.uk

 Luncheon Club Transport Organiser:    Valerie Taylor      Tel: 851854

 Press/Media Secretary:                                Harry Watson       Tel: 350991                                                      email: agilahall@clara.co.uk

 News Letter Editor, Literary Secretary:  Gwyneth Lewis Tel: 680445                                      email: gwynethlewis@btinternet.com

 Convenor of Property Committee:            Brian Gee   Tel: 342893                                                           email: briangee686@gmail.com

 Flower Rota Secretary/                                  Christine Browne    Tel: 329988                                                      email: wta@cawyld.co.uk

Data Protection Officer                                   Christine Browne    Tel: 329988                                                      email: wta@cawyld.co.uk

 Website Co-ordinator:                                    Gwyneth Lewis Tel: 680445                                       email:gwynethlewis@btinternet.com






At Hoole United Reformed Church, hereafter referred to as “the church”, we’re committed to protecting and respecting your privacy. We have appointed a Data Protection Officer to oversee our compliance with data protection laws. Contact details are set out in the “Contacting us” section at the end of this Statement.


This Statement explains when and why we collect personal information about people who are part of our Christian community in whatever capacity, be that as a member or an associate, how we use it, the conditions under which we may disclose it to others and your rights in relation to your personal data. We may change this notice from time to time, so please check the website at www.hooleurc.org.uk or request a copy occasionally to ensure that you are happy with any changes.


Whilst we sincerely hope you will agree to the terms of this Statement, especially as it constitutes little change over the previous situation, we do fully respect your right to not be bound by it. In such a case special arrangements would have to be made for you and you must notify the church secretary, in writing, of your wishes. You must understand that if you take this course of action it will severely limit both the church’s and other members of our fellowship’s ability to communicate with you. We would be required to remove all instances of your personal data from our records, so you would not appear in the Church Directory, the minister, the secretary and your elder could not hold your personal details and so could not contact you. You will not appear on any distribution lists for items such as the newsletter etc. Please consider carefully before taking such a decision. You can of course confidentially contact either the minister or the church secretary if you wish to have any further advice on this matter. Any questions regarding this Statement and our privacy practices should, in the first instance, be sent to the secretary at enquiries@hooleurc.org.uk


How do we collect information about you? We obtain information about you when you apply to become a member of the church or through, for example, your elder, the minister, the church secretary or church treasurer.

What type of information is collected about you? The personal information we collect might include items such as: your name, address, email address, telephone number, gender and date of birth etc. We may also temporarily hold information on any pastoral matters concerning you, for example if you are in hospital or unwell and need our support. The legal basis for the processing of your personal data is to enable the church to fulfil your pastoral needs, to distribute important and useful information about church activities to you, thus allowing the church’s fellowship to function, to provide membership services and in some cases (for example Gift Aid) to meet our legal obligations.


How is your information used? We may use your information to, for example:

 process your membership

 send you communications which might be of interest to you. These would include information about church events and social activities and other church related matters, agendas for meetings, information from Synod etc

 to carry out our obligations arising from your membership

 seek your views or comments on matters relating to the church: locally, regionally or nationally

 notify you of changes to our services.


How long do we retain your information? We will hold your personal information on our systems for as long as is necessary to carry out our obligations in relation to your membership/associateship, or as long as is set out in any relevant agreement between us. Where an individual person’s membership lapses your information will be securely kept for a period of up to 5 years, after which your information will be deleted. Note that whilst this covers the church’s own databases, centralised, historic, membership rolls will be kept in perpetuity.


Who has access to your information? Your information is private and restricted to our eldership and the administrative units of the United Reformed Church. We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes. Please be reassured that we will not release your information to third parties beyond the church unless we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime such as safeguarding issues etc.

How you can access and update your information? The accuracy of your information is important to us. You can check the information we hold is correct by asking the church secretary to show you your record.


What are your rights?   (a) the right to access: You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data as described above.


(b) the right to rectification: You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.


(c) the right to erasure: In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data being no longer necessary in relation to the purposes for which the data was collected or otherwise processed, you are no longer a church member/associate and wish the data not to be held for our standard period of 5 years. Please note a request for data erasure for a current member would require the member to undertake the process described above for those not wishing to be bound by this Statement, please remember though that this data is really required for the church to fulfil its obligations to you.


(d) the right to restrict processing: In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.


(e) the right to object to processing: You have the right to object to our processing of your personal data for direct electronic communications purposes. If you make such an objection, we will cease to process your personal data for this purpose.


(f) the right to data portability: To the extent that the legal basis for our processing of your personal data is that the processing is necessary for the performance of a contract to which you are party and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.


(g) the right to complain to a supervisory authority: If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with the Information Commissioners Office. https://ico.org.uk


(h) the right to withdraw consent: To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal. You may exercise any of your rights in relation to your personal data by written notice to us


Contacting Us: To contact the church on any data issue you may have please contact the church secretary in the first instance – either directly or via email on enquiries@hooleurc.org.uk